Employment Opportunities at SFTS
Current Open Positions:

  • Director of Development
  • H.R. Generalist/Payroll Administrator
  • Controller
  • ASSISTANT DIRECTOR OF FINANCIAL AID - GTU POSITION


Director of Development

Department:   Advancement and External Relations
Reports to:  Vice President – Advancement and External Relations

This position is full-time, exempt.

POSITION SUMMARY     This position provides direction and is responsible for alumni, church relations, and external relations within the Office of Advancement & External Relations in the successful advancement of San Francisco Theological Seminary. This position is responsible for providing strategic leadership and long-range and short-term planning for the aforementioned constituencies. These responsibilities include prospect management, reporting, data analysis, and accessing of gift and constituent information as well as the execution of a calling program on those subject constituents.

The Director is also responsible for coordinating and collaborating with the Advancement team members in the design and execution of a strategic plan for advancement consistent with the SFTS strategic plan. The Director, in preparation for her/his advancement to a senior officer’s role on the SFTS administrative team, is mentored by the Vice President for Advancement & External Relations.

Finally, at the direction of the Vice President for Advancement & External Relations, will collaborate and otherwise assist the President of SFTS in the cultivation and development of major gifts and other projects as assigned. The Director reports to the Vice President of Advancement & External Relations.

ESSENTIAL FUNCTIONS
Knowledge and skills

  • Collegial, team-orientated, outgoing, proactive, enthusiastic, and demonstrate commitment to SFTS’ vision, mission and values
  • Excellent interpersonal skills; the ability to relate effectively with a variety of people and personalities
  • Ability to communicate and clearly articulate (orally and written) SFTS’ vision, mission and values
  • Ability to cultivate and sustain donor relationships
  • Ability to initiate, plan, coordinate and complete work within deadlines through self-management
  • Strong organization and administrative skills, detail- orientation and follow through
  • Flexibility to meet the seminary’s unique needs including occasional long and variable hours
  • Understand confidential nature of donor and seminary information and maintain confidences

Complexity and problem solving

  • Ability to design, implement and direct multiple projects, setting deadlines and ensuring program accountability
  • Ability to think strategically, creating competitive and break through strategies and plans locally and organization-wide
  • Ability to communicate a compelling and inspired vision and sense of core purpose. Ability to inspire motivate and marshal resources throughout the entire organization
  • Ability to cultivate creative ideas in others, make connections between ides, and project potential outcomes
  • Ability to experiment to find creative solutions. Enjoys the challenge of unfamiliar opportunities.

Discretion and latitude and decision-making

  • Ability to make strategic decisions based on analysis, wisdom, experience and judgment
  • Maximum opportunity to act independently
  • Ability to commit the organization’s  actions and resources in a way that effects public image
  • Maintains confidentiality of frequent sensitive and emotionally charged information

Responsibility and oversight - financial and supervisory

  • Broad management and leadership responsibility for administrative, professional and volunteer staff and department. Establishes clear directions and sets “stretch” objectives.
  • Broad financial responsibilities includes setting and meeting fundraising objectives, evaluating results and developing corrective strategies as needed
  • Develops and administers development department budget

Communications and interpersonal contacts

  • Superb communications  and presentation skills; ability to convey persuasively the mission of SFTS to diverse groups including major donors, corporate executives, board members,  and others who are critical to the organization’s prosperity
  • Actively participate as an integrated member of the Advancement team; attend donor events and other SFTS and Marin County community activities as appropriate
  • Ensure effective use of The Raiser’s Edge as a tool for management of Annual and Capital Campaigns

MINIMUM QUALIFICATIONS AND EXPERIENCE

Education:

  • M./Div. and BA./B.S. degree from an accredited college, university or graduate theological school.
  • Ordained minister in good standing in a major Protestant denomination or the Roman Catholic or Orthodox Church.
  • 3 years’ experience or equivalent, in an advancement office environment, worshipping community, church, non-profit setting, or an equivalent combination of experience.

Skills:

  • Strong demonstrated experience with PCs and Microsoft Office suite. Working knowledge of Blackbaud’s The Raiser’s Edge, and accounting/budgeting software systems or ability to learn same.
  • Supervisory/management ability and proven effective use of information systems in support of Advancement programs.
  • Meticulous attention to detail and deadlines with demonstrated strong initiative in carrying our responsibilities.
  • Excellent organization and planning abilities. Ability to prioritize work and multi-task. Works well under pressure in a demanding and fast-paced environment.
  • Excellent, well-rounded written and verbal communication skills. Experience in answering inquiries and requests in a friendly and direct manner. Ability to train teams working in groups.
  • Ability to work independently and collaboratively and demonstrates excellent interpersonal skills. Ability to establish and maintain effective working relationships with those contacted in the course of work.
  • Ability to exercise judgment and maintain confidentiality.

Physical Demands:    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to move from place to place; ability use a computer for extended periods; ability to talk and listen, ability to lift and carry up to 25 pounds a short  distance.

To Apply:  Please send cover letter and resume to :  jobs@sfts.edu or mail to SFTS, Attn: HR, 105 Seminary Road, San  Anselmo, Ca.  94960 or fax to 415-451-2829.

Applications for this position must be received by May 1, 2014. SFTS is an Equal Opportunity Employer


H.R. Generalist/Payroll Administrator

Reports To:  Controller
Relationships with:  Vice Presidents, President
FLSA Status:  Exempt
Department:  53/Business Office

Summary: Assists the Controller in administering policies relating to all phases of human resources and Payroll activity by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

We are looking for a candidate with advanced experience in the following:

HUMAN RESOURCES GENERALIST

  • California and Federal Labor law
  • Wage and Hour laws and process
  • Counseling of supervisors and staff
  • New Hire Orientations
  • Salary and benefits surveys
  • Supervisor, staff training
  • Employee relations
  • Performance Evaluations
  • Maintain Personnel Files
  • Member of various committees, i.e. Clery Act, SAVE, VAWA, Campus Emergency Response
  • Policy and procedures
  • Administration of benefits programs, including the preparation of monthly accounting entries for selected benefits.
  • Investigations
  • Experience in working in a diverse, all inclusive workplace a plus
  • Non-profit, religious or educational experience a plus.

PAYROLL ADMINISTRATION

  • Experience with ADP, or demonstrated proficiency with similar payroll/HR applications.
  • Processes semi- monthly payroll for Exempt, non-Exempt and Hourly employees in a timely manner, by entering data in the ADP payroll system. Responsible for entering changes in account coding for employee departmental allocations for the general ledger and budget to actual reporting.
  • Creates and updates HR Data Base in ADP.
  • Prepare regular monthly payroll-derived reports for benefits, including 403(b) plan contributions and changes, paid time off activity and month-end balances, and others.
  • Reviews and approves time sheets for completeness and accuracy. Contacts departments as needed for incorrect or missing data.
  • Assists employees with payroll related questions.
  • Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments and employment verifications.
  • Sends out W-2 s and completes year end reports.

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:  Works in close collaboration and communication with the Controller; effectively represents the mission and needs of the institution to employees, and the needs of employees to the institution; manages difficult or emotional employee situations; forms conclusions only after careful listening to various institutional and staff perspectives; upholds, interprets, and supports the institution's mission, Strategic Plan, and values; responds cheerfully to requests for service and assistance; maintains confidentiality; Remains open to others' ideas and tries new things; sets an example in building a positive team spirit; writes clearly and informatively; exemplifies accessibility and availability to staff; demonstrates knowledge of EEO policy; promotes and helps maintain a harassment-free environment; treats all employees, students, administration, and Trustees with respect; supports affirmative action and respects diversity; shows sensitivity to cultural differences; understands and interprets the organization's strengths & weaknesses; adapts to changing conditions; follows detailed instructions; seeks help and advice when needed; responds appropriately to direction from the administration; volunteers readily; makes appropriate decisions with proper consultation.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:
Bachelor's degree (B. A.) from four-year College or university preferred; minimum five years related HR experience and/or training.  Accounting degree or certificate a plus.

Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, faculty, staff, students.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:
Word processing, Spreadsheets, E-mail, Database software

Certificates and Licenses:
Professional Human Resources Certification Preferred

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is occasionally exposed to outside weather conditions.  The noise level in the environment is moderate. Individual offices, no cubicles.  Stone (castle like) building.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift up to 10 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

This is an extremely confidential position

SFTS is an equal opportunity employer

To Apply:   Send a cover letter and resume to San Francisco Theological Seminary, 105 Seminary Road,  Attn:  Human Resources,  San Anselmo, CA 94960.  Or, email to jobs@sfts.edu.  Or, fax to  (415) 45102829.

Deadline:  May 1, 2014.



Controller

SUMMARY:
The Controller manages the daily operations of the Business Office and is responsible for all accounting functions, financial reporting, budget management, and related systems. The Controller supervises two staff accountants and represents the Business Office on working groups with Student Services, Academic Programs, and Events & Conference Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned. 

General Ledger Accounting

  • Approve general ledger journal entries prepared by staff
  • Maintain the Chart of Accounts
  • Maintain general ledger report formats
  • Prepare and enter journal entries for unusual transactions

Financial Reporting

  • Manage monthly close procedures and review all monthly reconciliations
  • Prepare quarterly FRX reports and work with the VP Finance to produce interim financial statements for the Board

Budgets

  • Work with VP Finance to draft annual operating budgets
  • Monitor monthly budget to actual reports and distribute to Budget Managers
  • Prepare and monitor budgets for Administration and the Business Office
  • Provide guidance to Budget Managers for monitoring department budgets and controlling costs

AP, Student AR, Cash Receipts

  • Manage accounting staff  responsible for AP, AR, and Cash Receipts processing
  • Authorized signer for operating bank accounts – review & sign AP checks processed weekly
  • Prepare or review journal entries for ACH activity on daily bank statements
  • Review daily Cash Receipts and approve daily bank deposits
  • Prepare or review monthly Student AR Aging, establish collection procedures, and set registration blocks
  • Prepare annual 1099 and 1098T reports

Payroll

  • SFTS contracts with ADP for payroll processing – Controller maintains primary relationship with ADP
  • Review ADP Payroll Report prior to submission
  • Prepare or review Payroll journal entries
  • Prepare or review benefits payments and journal entries for TIAA CREF pension, Kaiser Healthcare, and other benefits programs – LTD, Life Insurance, Vision & Dental
  • Work with Director of Human Resources to account for benefits programs
  • Monitor vacation, sick leave, and all changes to employee compensation & benefits including special circumstances affecting ordained persons and faculty housing.
  • Authorize and process monthly/quarterly governmental payroll tax and information reports.

Cash Management

  • Monitor daily cash position of bank Operating Account
  • Maintain cash forecast for long-term cash needs
  • Prepare Cash Withdrawal and Investment requests for Graystone Investment Advisors
  • Prepare monthly bank reconciliations
  • Initiate cash transfers from the Student Loan Account to the Operating Account

Gift Processing

  • Review monthly reconciliation of GL to Raisers Edge Database prepared by staff
  • Determine proper gift posting to endowment, annual fund, and restricted funds
  • Insure proper posting of stock gifts and online gifts
  • Establish appropriate internal controls for gift processing, deposits, and coding

Audit

  • Manage the interim review and the annual audit by external audit firm – June 30 fiscal year end
  • Prepare all lead sheets, audit questionnaires, and worksheets
  • Analyze all balance sheet asset and liability accounts
  • Calculate YE adjusting entries for bad debt, depreciation, and other balance sheet adjustments
  • Work with VP Finance to prepare draft Financial Statements & Footnotes
  • Manage the A-133 annual audit

Other

  • Policies & Procedures Manual - Update and maintain the PPM located on the SFTS Network and assist other departments in updating policies and procedures.
  • Property, Plant, & Equipment - Select a software program to create a Fixed Asset Register.  Reconcile and transfer PP&E currently maintained on Excel Spreadsheets to the Fixed Asset Register.
  • Insurance – prepare annual application for Property & Casualty, Auto, Educators Legal Liability, Workers Compensation
  • Property Leases – Track payments, annual rental increases, and work with VP Finance to negotiate new lease arrangements for rental of seminary property to outside tenants.

MINIMUM QUALIFICATIONS

Education/Training:  BA/BS in Accounting or related business degree required. CPA certificate required but does not have to be current.

Experience: Minimum five years experience in an accounting function with a minimum of two years supervisory experience.  Prefer experience with a not-for-profit organization, particularly an educational organization.

Special Skills: Proficient with windows based software systems, word processing, spreadsheet, and database programs.  Able to work in a variety of computer software systems and FRX reporting applications.

Strong oral and written communication skills. 

Able to work effectively and collaboratively across departments and with staff, faculty, and students.

Good project management skills.  Ability to analyze and summarize data in a clear and concise manner and to design processes and procedures that make the best use of limited resources.

Attention to detail.  Ability to organize and prioritize work.

Maintain a positive and friendly attitude and be willing to take on new responsibilities as needed.

Experience in managing staff , delegating work effectively, and providing training as needed.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, to use hands and fingers, and to talk or listen. The employee is occasionally required to stand, walk, and reach using hands and arms. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

SFTS is an equal opportunity employer

Please send resume  and cover letter to jobs@sfts.edu  or fax to 415-451-2829 or mail to Human Resources, SF Theological Seminary, 105 Seminary Road, San Anselmo, CA  94960



c

POSITION PURPOSE:
The Assistant Director of Financial Aid (ADFA) is a full time position with regularly scheduled and routine work hours required. Under the supervision of the Financial Aid Director (FAD), the Financial Aid Assistant Director provides assistance for the day-to-day operations, with the primary responsibility of overseeing the technical operations of financial aid administration, including the development of efficiencies in Ellucian Colleague together with the ODS reporting tool, with the overall goal of ensuring compliance with federal regulations and institutional policies. The ADFA assists in the development, implementation and administration of federal and institutional financial aid programs and policies. Further, the ADFA assists the FAD in the management of financial aid award budgets for member schools. The ADFA provides financial aid counseling to students and prospective students, performs need analysis and determines and communicates student eligibility for aid. In the absence of the Director the ADFA will assume responsibility for the Financial Aid Office.

ESSENTIAL JOB DUTIES & RESPONSIBLITIES:
  1. Assist the Director of Financial Aid in the management of the day-to-day operations and activities of the Financial Aid Office.
  2. Read, interpret, apply and explain complex laws, regulations, policies and procedures regarding student financial aid and awards.
  3. Oversee the import and export of student loan processing, the reconciliation of Direct Loan funds; troubleshoot Direct loan issues via Ellucian Colleague, COD and SAIG.
  4. Serves as a liaison between IT and the FAO to review system patches provided by Ellucian, regulatory releases, upgrades, enhancements and corrective issues, and is responsible for testing and ongoing monitoring related to TDClient and the Financial Aid components of the Ellucian Colleague system.
  5. Prepare monthly reconciliation reports using DL Tools, COD, and Ellucian Colleague.
  6. Operate ED software systems to download Institutional Student Information Records.
  7. Generate reports using the ODS reporting tool to compile financial and statistical reports.
  8. Under the leadership of the Director of Financial Aid, manage the evaluation of the financial aid budget and distribution of institutional aid for assigned school(s), within the policies established by the Financial Aid Office and designated institution(s).
  9. Perform need analysis, verification and packaging and ensure the accuracy of student financial aid awards.
  10. Assist the FAD with the administration of the work-study program.
  11. Under the leadership of the FAD, coordinate and implement the debt management and default prevention activities of the financial aid office. This includes the following: planning and coordinating entrance/exit counseling events, presentations
    and workshops; other duties and projects related to debt management and default prevention.
  12. Work with consortium member schools and institutional staff as assigned to gather and provide data, complete tasks and work cooperatively on behalf of the Financial Aid Office.
  13. Counsel students and prospective students regarding financial aid.
  14. Assist the FAD in providing work direction and training to the Financial Aid Assistant.
  15. Work cooperatively with the Financial Aid Advisor.
  16. Perform general office procedures in various areas of financial aid administration.
  17. Special projects and duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED:
Education: Bachelor's degree, or equivalent experience, is required.
Experience and Special Skills:
  1. Several years of progressively responsible financial aid experience;
  2. Detailed knowledge of federal financial aid regulations, processes and practices related to the programs administered by the FAO;
  3. High-level, directly-related experience with Ellucian Colleague systems in an institution of higher education in the field/area of financial aid;
  4. Demonstrated leadership and management qualities that foster a cooperative work environment;
  5. Experience formulating policy and implementing new strategies and procedures to maximize efficiency in the delivery of student financial aid;
  6. Experience in performing need analysis and federal verification and packaging aid;
  7. Ability to exercise independence in areas of professional judgment;
  8. Experience in the analysis and management of a financial aid award budget;
  9. Ability to work independently and to prioritize responsibilities;
  10. Strong customer service skills;
  11. High comfort level with technology and software applications required in the financial aid process, including Microsoft Office (Excel, Word, PowerPoint), Ellucian Colleague, COD, EDConnect, EDExpress or other integrated software; and Internet and e-mail proficiency;
  12. Experience in counseling students and prospective students in all aspects of financial aid.

APPLICATION INSTRUCTIONS: Qualified candidates should email cover letter, resume and salary requirements to: dmorita@gtu.edu



 
 
 

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Contact Information

San Francisco Theological Seminary
105 Seminary Rd
San Anselmo CA, 94960
Phone: 415.451.2800
email: info@sfts.edu