Employment Opportunities at SFTS

Executive Administrator of the President’s Office
President: Philip W. Butin

Summary:
Proactively organize and manage the smooth and efficient operation of the President’s Office, including logistical coordination of the work of the Board of Trustees.  The position focuses on planning, scheduling, communication, management, and hospitality, in close communication with and under the direct supervision of the President. 

Essential Capacities include:

• excellent organizational skills, including:
• the ability to initiate and pursue multiple tasks and projects simultaneously in the midst of frequent interruption
• adaptability and responsiveness in the face of multiple competing demands
• the ability to change work hours as needed in order to respond to specific demands of the position
• the commitment to maintain complete confidentiality regarding highly sensitive information
• excellent relational ability, including:
• the sensitivity to be welcoming of requests for the President’s attention while making discerning prioritizations 
• the confidence and warmth to arrange appointments with leaders in church, civic, and educational organizations,  and potential financial donors
• the commitment to be supportive of the President in the face of criticism and stress
• the capacity to be cordial, polite, and respectful of others under stress 
• a positive identification with and sympathetic appreciation for the role of Christian faith in the work of Presbyterian theological education

Desirable Qualities:
include prior knowledge of and experience with the polity, organizational structures, and relational networks of the Presbyterian Church (USA) or a related Christian denomination, and previous support staff experience in educational administration.

• Coordinate the President’s schedule and travel arrangements, including initiating engagements and making arrangements with church leaders, congregations, and donors
• Initiate and oversee arrangements and hospitality for programs, events, and meetings (facilities, logistics, meals, contracts) connected with the role of the President and the Board (including its officers and committees)
• Revise and manage documents related to the seminary Strategic Plan
• Coordinate with the President’s family to provide needed support for hospitality events held in the President’s home
• Manage and execute communication to and from the President’s office and the Board of Trustees, initiating and responding independently on the President’s behalf.
• Compose and prepare appropriate agendas, minutes, and records for meetings involving the President, the Board, and its committees
• Manage budgets, special financial accounts, and reimbursements for the President’s office and the Board of Trustees
• Maintain, organize, and manage all records pertaining to the work of the President’s office
• Maintain personable and professional relationships with administrators, faculty, staff, students, church leaders, pastors, donors, and other personal contacts of the President

Skills needed:
Advanced Word, Excel, PowerPoint, Outlook, Internet research.

San Francisco Theological Seminary is an institution of the Presbyterian Church (USA) and a member of the Graduate Theological Union with campuses in both Southern and Northern California.   Our mission is to prepare whole leaders, through spiritual, theological, and practical formation focused on the whole church of Jesus Christ sent by the Holy Spirit in God’s mission to the world.  We are a community of women and men from diverse cultural, racial, and ethnic backgrounds that responds to the challenges facing theological education in different contexts, national and international, throughout the Western United States, and around the Pacific Rim.

SFTS IS AN EQUAL OPPORTUNITY EMPLOYER

Posted 6/10/09